Frequently Asked Questions
What is the difference between a Wedding Planner and a Wedding Coordinator?
A Wedding Planner is there to help you plan the big day from start to finish. We help you find the perfect venue and assist in selecting your team of wedding professionals that fit your style and budget. We schedule your meetings, review your contracts and help create and manage your wedding budget. Need advice on how to word your invitations or picking out the perfect linen? We have your back! On wedding day, we're there to make sure everything we've planned together is brought to life! We coordinate everything so you get to sit back, relax and enjoy the day.
A Wedding Coordinator focuses mainly on the wedding day and is perfect for those who have planned all the details of their wedding, but want a peace of mind on the big day. We construct a detailed itinerary to keep everyone on track, coordinate your rehearsal, set up all of your decor, manage the flow of the day and pack everything up at the end of the night. Many people refer to this as day-of or month-of coordination.
I have a Venue Coordinator. Isn't that the same thing as a Wedding Coordinator?
Mistaking your Venue Coordinator or Catering Manager for a Wedding Coordinator is something we are all too familiar with. In fact, Katie used to be the Sr. Venue Coordinator for Mission Inn Resort. Your Venue Coordinator is the back bone of your venue. They ensure everything at the venue runs smoothly. They create menus, finalize floor plans, answer venue-related questions and make sure the banquet team is on point on the big day. On wedding day they may be conducting site visits, tastings or juggling multiple events. While it might seem that they also help coordinate rehearsals, setup decor, bustle dresses and coordinate with vendors, these are not their responsibilities. Want to learn more? Just ask. We're glad to answer your questions.
How much does a wedding planner cost?
All wedding planners charge differently. We can tell you that our packages range anywhere from $1,495 to $5,995 depending on which services you choose.
Are there any additional fees or expenses I need to know about?
If additional assistance is required for larger weddings, DIY weddings, unique properties, larger venues, etc., additional charges will apply per each additional assistant needed to ensure your big day runs as smoothly as possible. Also, if your wedding is taking place more than 60 miles from our home, a travel fee will apply and will vary based on location.
Do you and your team require vendor meals?
Yes please! We do request a hot meal for our team and we appreciate it more than you know!
Do you bring an assistant?
Yes we do! We include one assistant on wedding day. More are available if needed.
Will you set my stuff up?
Of course we will! It's our pleasure. However, depending on what you have we may need to bring additional hands to help, but this is uncommon.
How do I lock in Big Day Celebrations?
We make it easy. All you need to do is electronically sign our contract and submit a 50% retainer. Done and done. Final payments are due two weeks prior to wedding day.
What forms of payment do you accept?
Check, cash, credit cards and bank transfers.
When does the planning begin?
The day you sign the contract! With our wedding coordination services you get unlimited communication (call, text, email) from day-one. With our partial and full planning packages you get unlimited communication and then lots of in person meetings as well!
Where are you located? Do you have an office we can meet at?
We are located in Mount Dora, Florida (October - April) and Kalispell, MT (May-September). We work from home, so when it's time to meet, we'll find a convenient spot or meet you at your wedding venue. FaceTime or Skype are options as well!
How many weddings do you do per year? Per month? Per day?
We average about 30 weddings per year. It's hard to put a "per month" number because weddings are very seasonal. We only do one wedding per day because as of now, cloning ourselves isn't an option.
Where can I read reviews from your past clients?